ABA authorization tracking software: units remaining live, expiration alerts weeks ahead, utilization trends, schedule guardrails that block booking past an auth, and renewal prep with clinical data assembled.
Frequently asked questions
What is ABA authorization tracking software?
ABA authorization tracking software manages the insurance authorizations that govern how much care a client is approved to receive. It tracks units remaining, alerts on upcoming expirations, monitors utilization, enforces the authorization on the schedule, and prepares the clinical data needed for renewals. Wilma does all of this on the same schedule and record your team already uses.
How does Wilma track units remaining?
Units decrement automatically as sessions are delivered, so the remaining balance is always live and visible per client and service — no manual tally and no surprise at claim time.
How far ahead are expiration alerts?
Wilma surfaces upcoming authorization expirations weeks ahead of the end date, so the team has time to start the renewal and no client lapses out of authorized care.
Can the schedule stop sessions that exceed an authorization?
Yes. Bookings that would exceed remaining units, fall outside the authorized date window, or use the wrong service code are blocked or flagged at booking — so unauthorized hours are caught before delivery.
Does Wilma handle authorization renewals?
Wilma surfaces upcoming renewal cycles ahead of time and assembles the supporting clinical data — progress data, goal status, and session history — so the BCBA can write the medical-necessity recommendation. Goal mastery determinations remain a clinician-advanced decision.
How much does authorization tracking cost?
Authorization tracking is part of Core ($30/user/month), alongside scheduling, data collection, and billing — not a separate module. Flat per user, not per client.