All-in-one ABA software for Virginia practices: Virginia Medicaid (Cardinal Care) billing, native EVV, data collection, and session notes on one record. Flat $30/user/month, live in 1–2 weeks.
Frequently asked questions
Does Wilma support Virginia Medicaid (Cardinal Care) billing?
Yes. Wilma bills the ABA-specific CPT® and HCPCS codes Virginia plans use, applies Virginia’s payer modifier rules per claim, tracks authorization units, and submits through a built-in EDI clearinghouse with ERA posting. Insurance is captured at intake and kept on the client record. Wilma applies Virginia’s billing rules; it does not run payer eligibility checks.
Is Wilma Virginia EVV compliant?
Where your Virginia Medicaid services fall under Electronic Visit Verification, Wilma captures EVV natively — time- and location-stamped, geofenced where required, and built to align with Virginia’s EVV program — on the same schedule your team already uses. Verified visits feed billing directly, with no separate EVV portal to reconcile.
How much does ABA software cost in Virginia?
Wilma is a flat $30/user/month for the full platform — the same published price everywhere, with no per-client fees and no Virginia-specific surcharge. Optional add-ons: AI (+$20/user/month) for note drafting and claim scrubbing, and Phone (+$10/user/month) for a shared practice line. Annual prepay saves about 17%.
Can a solo BCBA in Virginia use Wilma?
Yes. The Core plan at $30/user/month is the full operating system — scheduling, data collection, notes, billing, EVV, parent portal, and compliance — not a stripped starter tier. Solo BCBAs in Virginia typically go live in under a week, with migration included.
Does Wilma work for multi-site Virginia practices?
Yes. Multi-entity billing with NPI, tax ID, and billing address per location, plus SSO and role-based access at scale — all on one data model. You can run several Virginia locations without replatforming as you grow.