Built by operators who ran ABA clinics.
Applied behavior analysis software, all in one place.
All-in-one ABA software, done right. Data collection, the clinical record, scheduling with EVV, billing, operations, and AI — on one record, so nothing gets re-keyed and nothing falls through the cracks.
- one platform, end to end
- All-in-one
- by people who ran ABA clinics
- Operator-built
- data → notes → claims
- One record
- compliant, encrypted
- HIPAA
What is applied behavior analysis software?
One platform to run an ABA practice end to end.
Applied behavior analysis software is the system a practice uses to deliver and run ABA care: data collection, the clinical record, scheduling with EVV, billing and revenue cycle management, operations and reporting, and AI.
Most practices end up with a set of disconnected tools, and the seams are where time and money leak — data re-entered, notes that do not match the data, claims that do not match the notes. Wilma® is all-in-one ABA software done right, built by operators who actually ran ABA practices: everything runs on one record, so the session flows into the note and into the claim. Agentic AI and a built-in phone are bonuses on top of a platform that already fits how a clinic works.
Clean clinical data, captured live.
RBTs and BCBAs collect trial-by-trial, frequency, duration, and interval data during the session, and she graphs in real time on the client record. Progress is tracked against the mastery criteria the clinician sets, and the clinician decides when to advance targets.
Live capture
Trial-by-trial, frequency, duration, and interval data as it happens.
Real-time graphs
Progress visualized the moment data is entered.
Mastery tracking
Tracked against the criteria the clinician sets.
On the record
Data lives on the client chart, not a separate app.
The whole clinical record in one place.
Treatment plans, programs, authorizations, session notes, and progress live on one ABA-native chart. Notes can be drafted from the session data so clinicians stop re-writing what they collected, then review and sign.
One chart
Plans, programs, authorizations, and notes on one record.
Draft from data
Session data drafts the note (AI add-on); clinician signs.
Defensible docs
Notes tie back to the data that supports them.
Supervision
Supervision hours logged against BACB requirements.
One authorization-aware calendar — with EVV.
In-clinic, in-home, and telehealth sessions live on one calendar that knows your authorizations, and Electronic Visit Verification is built in on the same schedule. You never book past authorized units or verify visits after the fact.
Authorization-aware
Will not schedule beyond authorized units.
Built-in EVV
Visit verification on the same schedule, not a bolt-on.
All modalities
In-clinic, in-home, and telehealth on one calendar.
Coverage handling
Callouts and reschedules absorbed across your team.
Bill from the same record — get paid faster.
Signed notes flow straight into claims on the same record, with pre-submission scrubbing to catch the gaps that cause denials. Revenue cycle management lives where care is delivered, so what you bill matches what you did.
Note → claim
Signed sessions feed claims with no re-keying.
Pre-submission scrubbing
Denial-causing gaps flagged before claims ship (AI add-on).
Match guaranteed
Billed equals delivered, on one record.
Clear AR
Track aging and follow-ups without a separate system.
Run the business on one dashboard.
Schedule utilization, authorization burn, billing health, and clinical progress in one view, because it all runs on one record. Owners and clinical directors get the numbers without exporting from anywhere, plus payroll tracking and credential-expiry tracking built in.
One dashboard
Utilization, authorizations, revenue, and progress together.
Payroll tracking
Hours tracked with exports for Gusto, ADP, and Paychex.
Credential expiry
Credential-expiry dates tracked so nothing lapses.
No exports
Live dashboards, not stitched-together spreadsheets.
Agentic AI that does the busywork — a bonus, not the headline.
On top of a platform that already fits how a clinic works, the AI add-on drafts notes from session data and scrubs claims before submission. A built-in phone add-on logs calls to the right client record. Useful bonuses, not a substitute for software that already holds together.
Note drafting
Notes drafted from session data; the clinician signs.
Claim scrubbing
Denial-causing gaps flagged before claims ship.
Built-in phone
Calls logged to the client record (phone add-on).
A bonus, not the base
AI sits on top of an already-cohesive platform.
Buyer's Checklist
Evaluating applied behavior analysis software? Demand every line.
FAQ
Questions operators ask about applied behavior analysis software.
What is applied behavior analysis software?
What makes Wilma different?
Does it cover data collection and clinical documentation?
Does it handle scheduling, EVV, and billing?
What about operations and payroll?
How does migrating from another system work?
How much does it cost, and is it HIPAA compliant?
See an ABA practice run on one record.
Thirty minutes. We’ll take a session from data collection to a clean claim — without leaving the platform.
Keep reading
Related guides on running an ABA practice — the same operation, from a different angle.
- ABA software for small practicesWhat a one-to-ten-clinician practice needs, without the enterprise overhead.
- ABA agency softwareWhat changes once you employ RBTs: supervision at scale, turnover, several locations.
- All-in-one ABA softwareOne system for intake, scheduling, data, notes, billing and payroll tracking.
- ABA practice management softwareOne platform for the whole ABA practice, from first call to paid claim.
- CentralReach alternativeWhere Wilma and CentralReach differ on scope, pricing model and rollout.
- ABA billing softwareCPT 97151–97158, pre-submission claim scrubbing, and a denial workflow that closes the loop.