Built by operators who ran ABA practices.
Compliance built in. Not bolted on after a breach.
BAA standard. End-to-end encryption. Role-based access and full audit logging on every PHI touch. The all-in-one ABA platform where HIPAA safeguards are the default, not a premium tier.
- with every agreement
- BAA standard
- encryption at rest
- AES-256
- encryption in transit
- TLS 1.2+
- on every PHI access
- Full audit log
What is HIPAA-compliant ABA software?
The safeguards the HIPAA Security Rule expects — built into the platform.
HIPAA-compliant ABA software protects the protected health information (PHI) an Applied Behavior Analysis practice handles every day. That means a Business Associate Agreement, encryption of PHI at rest and in transit, role-based access scoped to the minimum necessary, full audit logging on every PHI access, secure parent communication, and a documented hosting, backup, and recovery posture.
ABA practices carry a lot of sensitive data: clinical session records, diagnoses, family contact details, and billing information across many clients and staff. The question is not whether a platform claims to be HIPAA compliant, but whether the safeguards are standard and verifiable. Wilma® builds them in: BAA with every agreement, AES-256 at rest, TLS 1.2+ in transit, role-based access, full audit logging, and compliance gap detection before claims ship.
The safeguards HIPAA requires — standard, not an upsell.
A Business Associate Agreement is part of every customer agreement. PHI is encrypted with AES-256 at rest and TLS 1.2+ in transit, end to end. The administrative, physical, and technical safeguards the HIPAA Security Rule expects are built into the platform, not sold as a premium tier.
BAA standard
A Business Associate Agreement with every customer agreement, no negotiation.
AES-256 at rest
PHI encrypted at rest with industry-standard AES-256.
TLS 1.2+ in transit
Every connection encrypted in transit with TLS 1.2 or higher.
Security Rule aligned
Administrative, physical, and technical safeguards built in.
Role-based access. Full audit logging on every PHI touch.
People see only the PHI their role requires. Every access, edit, and export is logged with who, what, and when, so you can answer an audit question with a record instead of a guess. The minimum-necessary principle is enforced by the access model, not by policy memos.
Role-based access
Permissions scoped to role, location, and assigned caseload.
Full audit logging
Every PHI view, edit, and export captured with user and timestamp.
Minimum necessary
Staff see only the records their role requires.
Audit-ready exports
Pull a defensible access trail when an auditor asks.
Documentation gaps caught before claims ship.
Missing signatures, incomplete session notes, absent medical-necessity language, and authorization mismatches surface in the workflow before a claim leaves the practice. Compliance is checked at the point of work, where it is cheap to fix, instead of months later in a denial or an audit.
Pre-claim checks
Documentation completeness verified before the claim ships.
Signature & note gaps
Missing signatures and incomplete notes flagged in the queue.
Authorization match
Units, dates, and service codes checked against the active auth.
Fix at the source
Gaps routed to the right person with context, not discovered later.
Talk to families without PHI leaving a protected channel.
Parent updates, scheduling, and document sharing happen inside the platform on encrypted, access-controlled channels, instead of personal text threads and unmanaged email. Families stay informed and the practice keeps PHI inside the protected boundary.
In-platform messaging
Parent communication on encrypted, logged channels.
Controlled document sharing
Share reports and forms without attaching PHI to email.
No personal text threads
Keep PHI off staff phones and unmanaged inboxes.
Access-controlled portal
Parents see only their own child’s records.
Your PHI, hosted and backed up to a known standard.
PHI lives in a HIPAA-aligned hosting environment with encrypted, regularly tested backups and a documented recovery posture. You know where your data sits, how it is protected, and how it comes back if something goes wrong.
HIPAA-aligned hosting
PHI hosted in an environment built to HIPAA expectations.
Encrypted backups
Regular, encrypted backups of practice data.
Tested recovery
A documented recovery posture, not an untested assumption.
Known data location
Clarity on where your PHI is stored and how it is protected.
Buyer's Checklist
Evaluating HIPAA-compliant ABA software? Demand every line.
FAQ
Questions operators ask about HIPAA compliance.
What makes ABA software HIPAA compliant?
Does Wilma sign a BAA?
How is PHI encrypted?
How does Wilma control who sees PHI?
Does Wilma help catch compliance gaps before billing?
How does Wilma keep parent communication secure?
How much does HIPAA-compliant ABA software cost?
See compliance that’s the default, not an upsell.
Thirty minutes. Bring your compliance questions and we’ll walk the BAA, encryption, access controls, and audit trail line by line.
Keep reading
Related guides on running an ABA practice — the same operation, from a different angle.
- ABA EHR softwareA behavioral-health record built around ABA programs rather than medical encounters.
- ABA EMR softwareWhat "EMR" means in an ABA setting, and which parts you genuinely need.
- AI ABA softwareWhere AI genuinely removes admin work in an ABA practice — and where it does not.
- ABA parent portalProgress, scheduling and secure messaging that keeps caregivers in the loop.
- ABA revenue cycle managementAuthorization through ERA posting, tracked as one cycle instead of four disconnected steps.
- ABA practice management softwareOne platform for the whole ABA practice, from first call to paid claim.