AlohaABA Pricing: A Hybrid Model, and Why That Changes the Comparison

AlohaABA charges per staff member for practice management and per client for data collection — the only major ABA platform that splits the unit this way.

AlohaABA publishes its pricing, and its model is structurally different from every other platform in this comparison: it charges on two different units at once.

The published rates

As of August 2026, AlohaABA publishes:

  • Practice Management — $29.99 per staff member per month. Includes billing, scheduling, payroll, authorization management, a client portal, accounts receivable, and practice-management reporting and analytics.
  • Data Collection — $12 per client per month, advertised at a reduced $10 per client per month. Includes real-time data collection, customisable mastery criteria, prompts and generalization, session documentation management, visualisations, custom templates, real-time sync and geo-tagging.

Data collection is available only alongside practice management — it is not sold standalone.

Confirm current figures directly.

How the hybrid behaves

Because the bill has two components moving on different axes, it responds to growth differently from a single-unit model.

At the advertised $10 data collection rate:

  • 12 staff, 40 clients — (12 × $29.99) + (40 × $10) = $759.88/month
  • 12 staff, 80 clients — (12 × $29.99) + (80 × $10) = $1,159.88/month
  • 25 staff, 80 clients — (25 × $29.99) + (80 × $10) = $1,549.75/month
  • 25 staff, 150 clients — (25 × $29.99) + (150 × $10) = $2,249.75/month

The practical consequence: AlohaABA is less sensitive to caseload growth than a pure per-client platform, because only the smaller of the two components scales with clients. It is more sensitive to caseload growth than a pure per-user platform, where caseload does not affect the bill at all.

It sits between the two models, which is a reasonable place to sit.

Where it lands well

  • Balanced practices where neither headcount nor caseload dominates.
  • Practices that want data collection but not for every client — worth asking whether you can license data collection for a subset.
  • Practices wary of pure per-client exposure but who would pay a licence minimum they do not need on a per-user platform.

Where to be careful

  • Both numbers grow. Hiring raises one component and taking clients raises the other, so a practice growing on both axes sees compounding increases.
  • The bundling requirement. Data collection requires practice management, so you cannot buy just the clinical side.
  • The advertised versus list rate. $12 is the list price and $10 the advertised rate — establish which applies to you and for how long.
  • Definition of staff. Ask whether it means all employees, all logins, or active clinical users only. Administrators, billers and supervisors add up.

Comparing across models

For the same 12-staff, 40-client practice, using published rates:

  • AlohaABA — $759.88/month (at the $10 rate)
  • Theralytics bundle — $1,200/month
  • Motivity all-in-one — $1,920/month
  • Wilma Core — $360/month, or $600 with AI

Wilma publishes $30 per user per month for the full Core platform with a ten-licence minimum and no per-client component, plus optional AI at $20 per user and Phone at $10 per user. The comparison flips in AlohaABA's favour for practices with few clients relative to staff, particularly those below a ten-user minimum.

The capability comparison covers what each platform actually does, which matters at least as much as the rate.

Questions before signing

  1. What exactly counts as a billable staff member?
  2. What counts as a billable client — active only, or including paused and pending?
  3. Is the $10 data collection rate promotional, and what happens when it ends?
  4. Can data collection be licensed for a subset of clients?
  5. Implementation, migration and training costs.
  6. Clearinghouse and per-claim fees.
  7. Actual annual increases for existing customers.
  8. Data export terms on exit.

The summary

AlohaABA publishes $29.99 per staff for practice management plus $12 per client (advertised at $10) for data collection, with data collection requiring practice management. The hybrid model sits between per-user and per-client exposure — less caseload-sensitive than pure per-client, more so than pure per-user. It suits balanced practices and those below a per-user licence minimum. Watch that both components grow together, and pin down the definitions of billable staff and billable client before signing.

Frequently asked questions

How much does AlohaABA cost?

As of August 2026 AlohaABA publishes $29.99 per staff member per month for practice management and $12 per client per month for data collection, advertised at a reduced $10 per client. Data collection is only available alongside practice management and cannot be bought standalone.

Is AlohaABA priced per user or per client?

Both. Practice management is charged per staff member and data collection is charged per client, which makes it the only major ABA platform charging on two units simultaneously. The bill therefore grows on both axes as a practice scales.

What does AlohaABA cost for a 12-staff, 40-client practice?

At the advertised rates that is (12 × $29.99) + (40 × $10), which comes to approximately $759.88 per month. At the $12 list rate for data collection it would be approximately $839.88.

Can I buy AlohaABA data collection on its own?

No. Data collection is available only in combination with the practice management product, so the per-staff charge applies regardless of whether the clinical module is the part you actually want.