What's your tech stack really costing you?
Most ABA practices are paying for 8-15 disconnected tools that don't talk to each other. Add it up and the number is usually a shock.
Select the tools you use today. We'll calculate your total spend and show you what you'd save with one platform.
Estimates based on publicly available pricing. All trademarks belong to their respective owners.
Why the total is usually higher than people guess
It is rarely one expensive tool. It is that practice software is sold on 5 different billing models, and they do not move together. Each one is tied to something different about your practice:
- Per user, per month
- — goes up when you hire.
- Per client, per month
- — goes up when you accept a referral.
- A percentage of collections
- — goes up when your billing improves.
- A flat monthly fee
- — stays put as you grow.
- A salary
- — moves in steps, not increments.
A practice that hires two RBTs and accepts four referrals in the same quarter has moved along three of those curves at once. Nobody does that arithmetic in their head, which is why the honest answer to “what are you spending on software?” is usually a number from whenever the practice last looked.
Where these prices come from
The calculator covers 99 tools across 19 categories. Prices come from vendors' own published pricing pages where they publish one, and from public listings on Capterra and GetApp where they do not.
16 of those figures are estimates rather than published prices, and each is marked as an estimate in the tool with its source named next to it. We would rather show you a labelled estimate than leave a category out and hand you a total that looks lower than your reality.
Vendors change pricing without announcing it, and negotiated rates, contract terms and volume discounts all move the real number. Check anything that matters against the vendor directly before you act on it — and if you find a figure here that is wrong, tell us and we will correct it.
The 19 things a practice ends up buying separately
Very few practices set out to assemble a stack. It accumulates — a scheduling tool because the old one could not do recurring appointments, a separate data system because the EHR's was unusable, a phone line because the practice outgrew a mobile. Each decision was reasonable on the day it was made. These are the categories the calculator asks about:
- Practice Management / EHR
- Billing, Claims & Invoicing
- Data Collection & Goal Tracking
- Scheduling
- Clinical Documentation / AI Notes
- Phone System
- Receptionist / Front Desk
- Task Management
- Secure Client & Family Portal
- Credential Tracking
- Authorization Tracking
- CRM / Intake / Waitlist
- Intake Forms & E-Signatures
- Staff Training
- Mileage Logging
- Payroll
- HIPAA Compliance
- BACB Compliance Tracking
- Accounting Software
What this calculator will not tell you
It compares subscription cost. It does not price the hours your team spends moving data between systems that do not talk to each other, and for most practices that is the larger number — it just never appears on an invoice, so it never gets counted.
It also cannot tell you whether a cheaper stack is the right one. A tool your team already knows has real value that does not show up here. Treat the total as the start of a conversation rather than the end of one — our pricing is published if you want to compare like for like, and a demo is thirty minutes on your own workflows rather than a prepared account.