The best ABA software for solo BCBAs and small practices. Full agentic AI on the entry tier. Live in under a week. Scales without replatforming.
Frequently asked questions
What is the best ABA software for small practices?
The best ABA software for small practices in 2026 ships the full operational platform on the entry tier (not a stripped-down starter), publishes transparent pricing, signs a BAA at contract execution, and scales from solo BCBA to multi-state enterprise on the same platform — so when you grow, you upgrade tiers, not platforms.
How much does ABA software cost for small practices?
Wilma Core is $30/user/month for the full practice management platform — including scheduling, data collection, session notes, billing, EDI clearinghouse, payroll tracking, parent portal, BACB supervision, and compliance. Two optional add-ons: AI (+$20/user/month) and Phone (+$10/user/month). Enterprise is custom. Annual prepay saves ~17%. Accounts start at $89/month billable. No implementation fees, no per-client fees. Pricing is published transparently on the pricing page.
How long does setup take for a solo BCBA?
Under a week. Day 1: provisioning and BAA. Days 2–3: programs, goals, data collection setup. Days 4–5: training and parent portal. Days 6–7: live sessions and signed notes. Week 2: optimization.
When do I need the AI or Phone add-on?
Core covers full operational needs for solo BCBAs and small practices — scheduling, data collection, billing, EDI clearinghouse, payroll tracking, parent portal, BACB supervision, compliance. Add the AI add-on (+$20/user/month) when you want agentic AI drafting session notes, pre-submission claim scrubbing with denial prediction, and the practice-data assistant. Add the Phone add-on (+$10/user/month) when you want a shared practice number with two-way SMS instead of routing voice through a separate vendor like RingCentral or Dialpad. Add either, both, or neither. Same platform, same data — turning one on is a configuration change, not migration.
Will I outgrow Wilma as I scale?
No. Wilma scales solo → enterprise on the same platform. Same data model, same workflows, same UX. Plan upgrades are configuration changes, not platform migrations. Practices that outgrow specialized small-practice tools typically spend 6–9 months replatforming — that project doesn't exist for Wilma customers.
Do I need ABA software if I'm a solo BCBA on contract with another practice?
Most contract BCBAs use whatever the contracting practice provides. If you run independent clients (cash-pay, self-bill, parent-pay), Wilma Core is built for that — full operational platform, your own billing, your own parent portal, your own data.
How does Wilma compare to Theralytics or AlohaABA?
Theralytics and AlohaABA are small-practice tools without an enterprise upgrade path. With Wilma you start on Core for the full practice management platform, add the AI or Phone add-ons when you want them, and scale to Enterprise as you grow to multi-site — all on the same platform, no replatforming. The AI add-on layers session-note drafting, claim scrubbing, and the practice-data assistant on top of the same Core you're already using.
Can I migrate from spreadsheets, paper, or a first-generation tool?
Yes. Migration is included in onboarding. Historical client data, session notes, authorization history, and staff records transfer. Most small-practice migrations complete within the first week of go-live.
Is the parent portal included on the entry plan?
Yes. Parent portal, scheduling visibility, progress dashboards, session signing, document exchange — all included on Core.
Is Wilma HIPAA compliant?
Yes. End-to-end encryption (AES-256 at rest, TLS 1.2+ in transit), role-based access, full audit logging on every PHI access, BAAs standard with every customer agreement.