Built by operators who ran ABA practices.

All-in-one ABA software, actually all in one.

Q: What is all-in-one ABA software?

All-in-one ABA software is a single platform that runs every workflow an Applied Behavior Analysis practice needs — intake, scheduling, data collection, session notes, billing and claims, EVV, a parent portal, supervision, and compliance — on one shared record, instead of stitching together separate tools that don’t talk to each other. Wilma is genuinely all-in-one: one login, one database, one bill.

Q: How is Wilma different from other "all-in-one" ABA platforms?

Many platforms labeled "all-in-one" are a practice-management core plus third-party integrations for data collection, telephony, or billing that sync separately and drift out of alignment. Wilma runs all of it natively on one schema, and adds a business layer most vendors omit — a built-in phone system, payroll-ready exports, and agentic AI that drafts notes and scrubs claims, each pending your sign-off.

Q: What does the all-in-one platform replace?

Practices typically consolidate a practice-management EHR, a scheduler, a data-collection app, session-notes/EMR software, a medical biller, an EDI clearinghouse, a phone system, an SMS tool, a parent portal, an intake tool, and a credential/compliance tracker into Wilma — one login, one record, one bill. What you stop paying for depends on what you run today, so the honest comparison is your current invoices against one flat per-user price.

Q: How much does all-in-one ABA software cost?

Wilma’s Core plan is a flat $30/user/month for the full platform — no per-client fees and no add-on modules. Two optional add-ons: AI (+$20/user/month) drafts session notes and scrubs claims pre-submission; Phone (+$10/user/month) adds a shared practice line with two-way SMS. Annual prepay saves about 17%. No implementation fees. Core has a 10-licence minimum, so accounts start at $300/month.

Q: How long does it take to switch to an all-in-one platform?

Small practices go live in under a week; mid-size and multi-state practices in 1–2 weeks. Migration from CentralReach, Rethink, Motivity, and others is included in onboarding — client records, authorizations, session notes, treatment plans, and staff credentials all transfer. See our CentralReach comparison.

Q: Does all-in-one mean I give up best-in-class tools?

That old trade-off no longer holds. Wilma’s native modules — data collection, billing/RCM, EVV, scheduling, telephony — are built to stand on their own, so you get one cohesive record without settling for a weak module. Where you already run a tool you love, such as a phone system, you can skip that add-on entirely.

Q: Is Wilma HIPAA compliant?

Yes. End-to-end encryption (AES-256 at rest, TLS 1.2+ in transit), role-based access, full audit logging on every PHI access, and BAAs standard with every customer agreement.

Q: Does all-in-one work for small practices and multi-state practices?

Same platform, same data model, both ends of the spectrum. Small practices get the full operating system at $30/licence/month — not a stripped starter tier. Multi-state practices get multi-entity billing with NPI per location, state-aware modifier packs, and SSO. No replatforming as you grow.

One platform replaces them all. Intake, data collection, notes, scheduling, billing, EVV, phone, and a parent portal — every workflow on one record, one login, one bill.

for the EDI clearinghouse & ERA posting
login, one bill, one record: One
weeks to go live: 1–2
per user / month: $30

What is all-in-one ABA software?

One platform for the whole practice — not a label on top of integrations.

All-in-one ABA software runs every workflow an Applied Behavior Analysis practice needs — intake, scheduling, real-time data collection, session notes, billing and claims, EVV, a parent portal, supervision, and compliance — on one shared record. The distinction that matters is native vs. stitched: most platforms labeled “all-in-one” are a practice-management core bolted to third-party tools that sync separately and drift apart. Wilma® runs all of it on one database, so the session you book, the data you collect in it, the note it drafts, and the claim it bills are the same record — one login, one bill, one source of truth.

What you consolidate

One platform. One invoice. Everything on this list, replaced.

Most ABA practices pay for a row of disconnected tools that never share a record. Here’s what Wilma replaces natively.

Add up what you pay for the tools above, then compare it with one flat price per user.

One database, not a row of integrations.

Most “all-in-one” ABA software is a marketing label on top of third-party integrations that sync overnight and drift out of alignment. Wilma is one platform on one schema — a booked session, the data collected in it, the note it drafts, and the claim it bills are the same record.

One login

Your whole team works in one place, not five tabs.

One bill

One vendor, one invoice — not a line item per tool.

No sync drift

Nothing to reconcile between systems that disagree.

One audit trail

Session-to-claim lineage on a single record.

Capture data once. Reuse it everywhere.

Real-time ABC and trial-by-trial data collection with mastery-criteria graphing feeds AI-drafted session notes and progress reports — so a clinician records data once and it flows into documentation and billing without re-keying.

Real-time data

Trial-by-trial, frequency, duration, interval, ABC.

Notes from data

AI drafts the note; the BCBA reviews and signs.

Live graphing

Mastery and goal progress, not warehoused reports.

Parent-ready

The same data powers the caregiver portal.

Booked, delivered, verified, billed — one flow.

Insurance captured at intake, authorization units tracked live, ABA-specific CPT®/HCPCS codes with per-payer modifier rules, EVV, EDI clearinghouse submission, ERA posting, and denial workflow — all native, so a verified visit is a billable claim.

Auth tracking

Units decrement per session; renewals surface early.

Claim scrubbing

Pre-submission checks with the AI add-on.

EDI + ERA

Clearinghouse built in; ERAs auto-post to claims.

EVV native

State Medicaid rule packs, not a bolt-on portal.

The business layer other platforms leave out.

A native business phone with IVR, two-way SMS, a branded parent portal, BACB supervision tracking, credential-expiry tracking, payroll-ready exports, and continuous HIPAA compliance — the operational surface most vendors send to a third party.

Built-in phone

Shared practice line, IVR, calls threaded to the record.

Supervision

BACB ratios tracked live against the rules.

Credentials

Expirations surfaced weeks ahead, not after.

Payroll exports

Payroll-ready exports for Gusto, ADP, Paychex.

What's included

Twelve capabilities. One price. No add-on modules.

Every capability below is in the Core plan at $30/user/month, 10-licence minimum ($300/month to start) — the full operating system, not a stripped-down tier.

Client intake

Web, IVR, and phone intake that captures insurance on the record.

Scheduling

Multi-location scheduling with BACB supervision ratios enforced.

Authorizations

Units decrement per session; alerts weeks ahead of expiration.

Data collection

Real-time ABC data with mastery-criteria graphing.

Session notes

Drafted from real-time data. The BCBA reviews, signs, ships.

Clinical analytics

Goal progress, mastery, caseload — live, not warehoused.

Billing

ABA-specific CPT® and HCPCS with payer modifier rules.

Electronic claims

EDI clearinghouse built in; ERAs auto-post to claims.

Parent portal

Schedule, progress, signing, messaging — branded.

BACB supervision

Supervision ratios tracked live against BACB rules.

Compliance

HIPAA, audit logs, EVV, credential expirations — continuous.

Payroll tracking

Time tracking, supervision hours, payroll-ready exports.

Buyer's Checklist

Evaluating all-in-one ABA software? Demand every line.

Explore the pieces of the all-in-one:

FAQ

Questions operators ask about all-in-one ABA software.

What is all-in-one ABA software?

How is Wilma different from other “all-in-one” ABA platforms?

What does the all-in-one platform replace?

How much does all-in-one ABA software cost?

How long does it take to switch to an all-in-one platform?

Does all-in-one mean I give up best-in-class tools?

Is Wilma HIPAA compliant?

Does all-in-one work for small practices and multi-state practices?

See all-in-one ABA software, actually all in one.

Thirty minutes, end-to-end, on your screen — from a booked session to a clean claim on one record.

Keep reading

Related guides on running an ABA practice — the same operation, from a different angle.