All-in-one ABA software that is actually all in one: data collection, scheduling, session notes, billing, EVV, phone, and a parent portal on one record. Flat $30/user/month, live in 1–2 weeks.
Frequently asked questions
What is all-in-one ABA software?
All-in-one ABA software is a single platform that runs every workflow an Applied Behavior Analysis practice needs — intake, scheduling, data collection, session notes, billing and claims, EVV, a parent portal, supervision, and compliance — on one shared record, instead of stitching together separate tools that don’t talk to each other. Wilma is genuinely all-in-one: one login, one database, one bill.
How is Wilma different from other "all-in-one" ABA platforms?
Many platforms labeled "all-in-one" are a practice-management core plus third-party integrations for data collection, telephony, or billing that sync separately and drift out of alignment. Wilma runs all of it natively on one schema, and adds a business layer most vendors omit — a built-in phone system, payroll-ready exports, and agentic AI that drafts notes and scrubs claims, each pending your sign-off.
What does the all-in-one platform replace?
Practices typically consolidate a practice-management EHR, a scheduler, a data-collection app, session-notes/EMR software, a medical biller, an EDI clearinghouse, a phone system, an SMS tool, a parent portal, an intake tool, and a credential/compliance tracker — eleven tools and eleven invoices — into Wilma. Most report the consolidation alone pays for the platform several times over.
How much does all-in-one ABA software cost?
Wilma’s Core plan is a flat $30/user/month for the full platform — no per-client fees and no add-on modules. Two optional add-ons: AI (+$20/user/month) drafts session notes and scrubs claims pre-submission; Phone (+$10/user/month) adds a shared practice line with two-way SMS. Annual prepay saves about 17%. No implementation fees.
How long does it take to switch to an all-in-one platform?
Solo BCBAs go live in under a week; small, mid-size, and multi-state practices in 1–2 weeks. Migration from CentralReach, Rethink, Motivity, and others is included in onboarding — client records, authorizations, session notes, treatment plans, and staff credentials all transfer. See our CentralReach comparison.
Does all-in-one mean I give up best-in-class tools?
That old trade-off no longer holds. Wilma’s native modules — data collection, billing/RCM, EVV, scheduling, telephony — are built to stand on their own, so you get one cohesive record without settling for a weak module. Where you already run a tool you love, such as a phone system, you can skip that add-on entirely.
Is Wilma HIPAA compliant?
Yes. End-to-end encryption (AES-256 at rest, TLS 1.2+ in transit), role-based access, full audit logging on every PHI access, and BAAs standard with every customer agreement.
Does all-in-one work for solo BCBAs and multi-state practices?
Same platform, same data model, both ends of the spectrum. Solo BCBAs get the full operating system at $30/user/month — not a stripped starter tier. Multi-state practices get multi-entity billing with NPI per location, state-aware modifier packs, and SSO. No replatforming as you grow.