Built by operators who ran ABA practices.

AI that prepares the work. You approve the work.

Q: What does "agentic AI" mean for ABA?

Agentic AI is AI that prepares work proactively — not just autocomplete on what you're writing. Wilma drafts session notes from real-time data, scrubs claims pre-submission, captures insurance at intake, surfaces case-data trends, supports RBTs in-session with the Behavior Intervention Plan, and flags documentation gaps. Every output operates within customer-defined rules and requires human approval before anything ships.

Q: Is AI safe for clinical use?

Yes, when designed human-in-the-loop. Wilma never ships a clinical or billing output without explicit human approval. Every action is logged for audit. BCBAs retain all clinical judgment — Wilma surfaces signals (a trend, a gap, a BIP reference) but does not decide.

Q: Does Wilma train AI models on my practice data?

No. Your client records, session notes, and billing data stay yours. Wilma does not train general-purpose models on your practice data.

Q: Can AI replace BCBAs or RBTs?

No. Wilma absorbs documentation, scrubbing, and tracking overhead so BCBAs spend more time on clinical work and RBTs spend more time on client care. Clinical and billing decisions remain human.

Q: How does AI session note drafting work?

Wilma ingests the real-time ABC data collected during a session — frequency counts, duration, mastery criteria, ABC narrative, protocol completion. It structures this into a note that references goals worked on, captures progress, and applies medical-necessity language appropriate to the CPT® code. The BCBA reviews, edits if needed, and signs.

Q: How quickly does the AI adapt to my practice's style?

Meaningful adaptation typically shows within 30–60 sessions per BCBA. Edits made to drafts inform future drafts; the system tightens to your clinical voice and templates over time.

Q: Is the AI an add-on or included?

AI is an optional add-on at +$20/user/month, layered on top of the Core plan ($30/user/month). When the AI add-on is on, all of it ships together: session note drafting, pre-submission claim scrubbing, denial prediction, field support, case-data trends, and the practice-data assistant — not a-la-carte mini-features. Core covers full practice management without AI; the AI add-on is where the agentic layer lives. (There is also a separate Phone add-on at +$10/user/month for the shared practice line and two-way SMS.)

Q: Is AI ABA software HIPAA compliant?

Wilma is fully HIPAA compliant — end-to-end encryption (AES-256 at rest, TLS 1.2+ in transit), role-based access, full audit logging on every AI action, BAAs standard with every customer. Subcontractors that touch PHI operate under BAAs flowed down from Wilma.

Q: Can I disable AI features for some users or workflows?

Yes. AI capabilities can be enabled per-team, per-user, or per-workflow. Some practices roll out AI session notes for BCBAs first and add billing scrubbing later.

Every vendor says “AI-powered.” Most ship a chatbot that summarizes notes you already wrote. Wilma® is agentic — she prepares, drafts, flags, and routes within rules you set, with your sign-off on every output.

prepares the work: Agentic
sign-off on every output: Human
stays yours: Your data
AI add-on / user / month: +$20

What is AI ABA software?

Agentic prep, not autocomplete. Human in the loop, always.

AI ABA software is software that uses machine learning or large language models to support Applied Behavior Analysis practice operations — clinical documentation, claim scrubbing, intake automation, case-data review, supervision tracking, and field support.

Most “AI ABA software” today is a thin layer — a chatbot that summarizes a session note you already wrote, or an autocomplete widget. Agentic AI is fundamentally different: it watches for patterns, prepares the next action within rules you set, and presents the draft for your sign-off. Reactive AI answers questions. Agentic AI prepares work. The difference shows up in BCBA hours and clean claim rate within 90 days.

Drafts session notes from session data — BCBA signs.

Real-time ABC data, frequency counts, duration, mastery criteria — the data your RBTs captured during the session flows into a structured note. Goals referenced, progress summarized, medical-necessity language applied. Your BCBA reviews, adjusts, signs.

Data-driven drafts

Notes written from actual session data, not autocomplete.

Goal-linked structure

Each goal referenced with progress from this session.

Medical-necessity language

Appropriate to the CPT® code and payer requirements.

BCBA reviews & signs

No clinical output ships autonomously.

Scrubs claims before submission. Every claim. Every payer.

Wilma checks every claim against payer-specific rules before it leaves — modifier sets, authorization unit balance, documentation completeness, medical-necessity language. Gaps surface in the billing queue. Your biller fixes in two minutes. Claim ships clean.

Per-payer rule engine

Modifier logic by payer, by CPT® code.

Authorization matching

Units, dates, service codes — verified against active authorization.

Documentation gap detection

Missing signatures, incomplete notes, absent language.

Human approval

Billers review and submit. AI prepares.

Surfaces trends from case data before Friday's team meeting.

Wilma tracks each client’s data across sessions. When a mastery trend shifts, or a goal stalls, or an intervention stops working, the pattern surfaces for the BCBA — with the underlying data, the recent sessions, and a suggested area to review.

Cross-session trend detection

Patterns that emerge from multiple sessions of data.

BCBA-facing alerts

Surfaced for the right BCBA with case context.

Suggested areas to review

Not recommendations — pointers for BCBA clinical judgment.

Clinical decisions stay human

Protocol adjustments are the BCBA's call. Wilma surfaces the signal.

Supports RBTs in-session with the behavior plan.

An RBT running into an escalating behavior can ask Wilma for support during the session. Wilma identifies the behavior from session context, pulls the relevant section of the client's Behavior Intervention Plan, and surfaces the agreed-upon intervention steps. The BCBA gets a heads-up in real time.

BIP-aware support

Relevant section of the behavior plan, surfaced in context.

Real-time BCBA alert

BCBA notified the moment support is requested.

Protocol fidelity

RBTs act on documented, approved interventions.

Logged for supervision

Every support request captured for case review.

BACB ratios tracked live. Credentials surfaced weeks ahead.

Supervision hours logged against BACB-current requirements as they happen. Ratio gaps surface before renewal windows close. Credential expirations — BCBA, BCaBA, RBT, payer — flagged weeks in advance. Audit-readiness posture updates continuously.

Live ratio tracking

BACB-aligned. Per-role. Across the practice.

Credential expiration alerts

Weeks ahead. No audit-day surprises.

Live session observation

BCBAs observe live RBT sessions remotely. Supervision hours log.

Audit-ready continuously

Compliance posture updates as the day moves.

Practice intelligence, on demand.

Your caseload by BCBA. Your clean claim rate this month. Your supervision ratios by role. Your authorization renewals in the next 30 days. Your AR aging by payer. Wilma answers from your own operational database — not a generic model, not the internet.

Practice-data queries

Asks sourced from your own database.

Role-aware answers

BCBAs see clinical context, billers see financial.

No external data

Answers never leave your practice.

Audit log every query

Every question and answer logged for review.

Buyer's Checklist

Evaluating AI ABA software? Demand every line.

FAQ

Questions operators ask about AI in ABA.

What is AI ABA software?

What does "agentic AI" mean for ABA?

Is AI safe for clinical use?

Does Wilma train AI models on my practice data?

Can AI replace BCBAs or RBTs?

How does AI session note drafting work?

How quickly does the AI adapt to my practice's style?

Is the AI an add-on or included?

Is AI ABA software HIPAA compliant?

Can I disable AI features for some users or workflows?

See AI that prepares the work — and hands it to a human.

Thirty minutes. Watch a session note draft live. Watch a claim get scrubbed. Every output, pending sign-off.

CPT® is a registered trademark of the American Medical Association. CPT codes, descriptions, and other data are copyright © American Medical Association. All Rights Reserved. CPT is provided “as is” without warranty of any kind.

Keep reading

Related guides on running an ABA practice — the same operation, from a different angle.