The complete guide to ABA EHR & EMR software. An ABA-native electronic health record — trial-by-trial data, treatment plans, payer-aware notes, authorization tracking — with billing, scheduling, and phone on one record.
Frequently asked questions
What is ABA EHR software?
ABA EHR (electronic health record) software is the system of record for an Applied Behavior Analysis practice — client charts, treatment and behavior plans, real-time data, session notes, documents, authorizations, and communication, plus the clinical, billing, and operational workflows around them. "EHR" and "EMR" are used interchangeably in ABA; both describe the same need. Wilma is an ABA-native EHR that also runs scheduling, billing, telephony, and HR on one record.
Is there a difference between an ABA EHR and an ABA EMR?
In practice, no — ABA providers use "EHR" and "EMR" interchangeably to mean the digital clinical record. Technically an EMR is a single practice’s chart and an EHR is designed to share across providers, but for an ABA practice the buying decision is the same. Wilma covers both meanings: an ABA-native record built for your practice that is also secure and portable.
How is an ABA EHR different from a generic behavioral-health EHR?
Generic behavioral-health EHRs are built for talk therapy: one note per visit, no trial-by-trial data, no RBT/BCBA supervision model, no authorization-unit tracking, and generic E/M billing. ABA needs discrete-trial and ABC data, supervision ratios, EVV, authorization tracking, and ABA-specific CPT®/HCPCS codes. Wilma treats all of these as first-class, so your team isn’t working around a system built for a different discipline.
Is Wilma HIPAA compliant?
Yes. End-to-end encryption (AES-256 at rest, TLS 1.2+ in transit), role-based access, full audit logging on every PHI access, and BAAs standard with every customer agreement.
Can I migrate from my current EHR?
Yes. Client records, treatment plans, historical data, documents, and authorizations transfer during onboarding. For billing, most practices run out open AR in their prior system while new claims start clean in Wilma. Solo BCBAs are typically live in under a week; small, mid-size, and multi-state practices in 1–2 weeks.
Does the EHR include billing and scheduling, or are those separate?
They’re the same platform. The EHR shares one record with the full revenue cycle (insurance capture, claims, ERA, denials), authorization-aware scheduling with EVV, and a built-in phone system — so a signed note feeds the claim and an intake call threads into the chart, with no integration or nightly sync.
How does AI fit into the EHR?
Wilma’s agentic AI (AI add-on, +$20/user/month on top of Core $30/user/month) drafts session notes from collected data, scrubs claims, assembles renewal packets, and drafts parent updates — always pending BCBA review and sign-off. The record prepares work between sessions rather than just storing it.
How much does Wilma cost?
Core is $30/user/month and includes the ABA-native EHR, scheduling, billing/RCM, and telephony. The AI add-on (+$20/user/month) layers agentic documentation and claim scrubbing. Pricing is flat per user — not per client — so it doesn’t balloon as your caseload grows.