Built by operators who ran ABA clinics.

Payroll hours, tracked and exported. Not another payroll service.

Q: Does Wilma run payroll?

No. Wilma is payroll tracking and exports, not a payroll service. It does not cut checks, file payroll taxes, or replace your payroll processor. It captures accurate hours from the schedule, sessions, and EVV, then exports them to the payroll provider you already use (Gusto, ADP, Paychex), where payroll is actually run.

Q: What does ABA payroll tracking software do?

It turns worked sessions, scheduled time, and EVV clock-in/out into accurate, reconciled hours per staff member — with billable vs non-billable and drive time broken out, overtime and break visibility for labor-law compliance, and a clean export to your payroll provider. It replaces the spreadsheet of hours, not your payroll company.

Q: Which payroll providers can Wilma export to?

Wilma exports hours to the major payroll providers — Gusto, ADP, and Paychex. You continue running payroll in that system; Wilma hands it accurate, pay-period-ready hours so nobody re-keys time.

Q: Where do the payroll hours come from?

From the same record where the work happens: worked sessions, the schedule, and EVV clock-in/out. Captured once, so there is no separate timesheet to fill in and nothing to reconcile across tools.

Q: Does it handle overtime and labor-law tracking?

Yes. Wilma tracks hours against overtime thresholds and break rules so you can see exposure as it builds, with a documented, attributed record to support labor-law compliance. Wilma surfaces the data; it is not legal or tax advice.

Q: Will Wilma replace my payroll company?

No. Wilma feeds your payroll company accurate hours — it does not replace it. The scope is tracking the hours and exporting clean data to Gusto, ADP, or Paychex.

Q: How much does it cost, and is it HIPAA compliant?

Payroll tracking is part of Core ($30/user/month), alongside scheduling, EVV, data collection, billing, and HR — flat per user, not per client. Wilma is HIPAA compliant: AES-256 at rest, TLS 1.2+ in transit, role-based access, full audit logging, and BAAs standard. Core has a 10-licence minimum, so accounts start at $300/month.

Wilma® turns sessions, schedule, and EVV into accurate hours and exports them to Gusto, ADP, or Paychex. It’s payroll tracking and exports — she does not run payroll or replace your payroll processor.

hours from the schedule: Tracks
to Gusto, ADP, Paychex: Exports
payroll processor: Not a
sessions → hours → export: One record

What is ABA payroll software?

Payroll tracking for ABA — not a payroll service.

Let’s be precise about scope, because the category name is misleading. Wilma does payroll tracking and exports — she does not run payroll. She captures accurate hours from the work your team actually did (sessions, schedule, EVV clock-in/out), breaks out billable vs non-billable and drive time, surfaces overtime and labor-law exposure, and exports clean, pay-period-ready hours to the payroll provider you already use — Gusto, ADP, or Paychex. She replaces the error-prone spreadsheet of hours, not your payroll processor.

Payroll hours come from the work — not a second timesheet.

Sessions, schedule, and EVV clock-in/out become accurate hours per staff member, so nobody re-enters time into a separate system. Billable, non-billable, and drive time are all visible.

From the schedule

Worked sessions + EVV clock-in/out become hours.

Billable vs non-billable

See direct, indirect, admin, and drive time.

By staff + role

Hours rolled up per RBT, BCBA, and admin.

No double entry

Captured once where the work happens.

Overtime and labor-law exposure, before it’s a surprise.

Track hours against overtime thresholds and break rules so you can see exposure as it builds — with a documented record for labor-law compliance.

Overtime visibility

Hours tracked against OT thresholds.

Break tracking

A record aligned to labor-law requirements.

Documented

Defensible hours data, attributed and timestamped.

Per location

Multi-site labor data on one record.

Export clean hours to the payroll provider you already use.

Wilma hands accurate, reconciled hours to Gusto, ADP, or Paychex — you still run payroll there. Wilma replaces the spreadsheet of hours, not your payroll company.

Gusto / ADP / Paychex

Export to the major payroll providers.

Reconciled hours

What you export matches what was worked.

Period-ready

Hours assembled per pay period, ready to send.

You keep your processor

Wilma feeds it — she doesn’t replace it.

Tracking lives with scheduling, EVV, and HR.

Because hours come from the same record as the schedule, EVV, and the employee file, there’s nothing to reconcile across tools — and the staff lifecycle (hire to exit) is all in one place.

With HR

Hours tied to the employee record.

With EVV

Verified visits inform paid time.

With scheduling

The roster is the source of the hours.

One platform

No export-reconcile-import loop.

Buyer's Checklist

Evaluating ABA payroll tracking? Demand every line.

FAQ

Questions operators ask about ABA payroll.

Does Wilma run payroll?

What does ABA payroll tracking software do?

Which payroll providers can Wilma export to?

Where do the payroll hours come from?

Does it handle overtime and labor-law tracking?

Will Wilma replace my payroll company?

How much does it cost, and is it HIPAA compliant?

Customer Story · Payroll & HR

The labor-law exposure your payroll vendor won't own

How accurate, captured-as-it-happens time tracking lowers wage-and-hour risk.

See hours flow from the schedule to your payroll provider.

Thirty minutes. We’ll show sessions and EVV becoming accurate hours — and a clean export to Gusto, ADP, or Paychex.

Keep reading

Related guides on running an ABA practice — the same operation, from a different angle.