For practices that want all-in-one done right.

All-in-one, done right — one deep native platform.

Q: Is Wilma a good Noteable alternative?

Yes — especially if you want a deeper native operational stack (built-in phone/IVR, EVV, HR/payroll tracking) and agentic AI, with in-house RCM included rather than priced as a percentage. Noteable is a well-reviewed, transparently-priced EHR; Wilma differentiates on breadth of native operations and AI.

Q: How does pricing compare?

Noteable publishes pricing (Standard around $300/month including 5 users with tiered add-ons; full RCM "Elite" at 3.9% of monthly claims paid). Wilma is flat $30/user/month Core (+$20 AI, +$10 phone), with native in-house RCM included rather than a percentage.

Q: What does Noteable do well?

Noteable offers one-handed mobile data collection, a documentation-to-billing flow (clean 837 claims, ERA reconciliation on higher tiers), built-in HIPAA telehealth and e-faxing, and notably transparent published pricing. It's a strong fit for startup-to-mid ABA and community mental health.

Q: Does Wilma include a phone system and EVV? Does Noteable?

Wilma includes native phone/IVR and built-in EVV. Noteable does not advertise native telephony or EVV, so those would be separate.

Q: Do either run standardized assessments like VB-MAPP?

Neither advertises running standardized assessment instruments (VB-MAPP/ABLLS) inside the software. If that's a hard requirement, evaluate vendors that license those instruments.

Q: Can I migrate from Noteable to Wilma?

Yes. Client records, authorizations, historical data, and documentation transfer during onboarding. For billing, most practices run out open AR in their prior system while new claims start clean in Wilma.

Q: Is Wilma HIPAA compliant?

Yes. End-to-end encryption, role-based access, full audit logging, and BAAs standard with every customer agreement.

Both publish transparent pricing. Wilma is all-in-one built by people who actually ran ABA practices — so a deeper native operations layer (phone/IVR, EVV, HR/payroll tracking, credential-expiry tracking) fits on one record. Agentic AI is a bonus on top.

Why operators compare them

Why practices choose Wilma® over Noteable.

All-in-one, done right — built by operators.

Noteable is a solid, transparent EHR with data collection, documentation-to-billing, and built-in telehealth. Wilma is all-in-one built by people who actually ran ABA practices, so a deeper operational layer — built-in phone/IVR, EVV, HR with payroll tracking, and credential-expiry tracking — sits on one record and just fits. That cohesion is the part operators call "impressive."

In-house RCM without a percentage.

Noteable's full RCM (Elite) is priced at 3.9% of monthly claims paid. Wilma's native RCM is included in flat per-user pricing — bring billing in-house without giving up a percentage of every claim.

Agentic AI across the platform.

Wilma's agentic AI drafts notes from data, scrubs claims pre-submission, and prepares work within your rules, pending sign-off.

Both are transparent — Wilma is broader.

Credit where due: Noteable publishes clear pricing, which is rare in this space. The honest difference is breadth of native operations and agentic AI, not transparency.

Side by side

Wilma® vs Noteable, feature by feature.

Capability	Wilma	Noteable
Mobile data collection & graphing	✅ Native	✅ Yes
Documentation → billing (837/ERA)	✅ Native	✅ Yes
Built-in telehealth	✅ Native	✅ Yes
Built-in phone & IVR	✅ Native	❌ Not advertised
EVV	✅ Built in	❌ Not advertised
HR + payroll tracking	✅ Native	❌ Not advertised
Agentic AI (notes + claim scrubbing)	✅ Core of the platform	⚠️ Limited
Pricing model	✅ Flat $30/user, 10 min	✅ Published ($300/mo + tiers; RCM 3.9%)

Comparison based on publicly available information as of June 2026. Noteable is a trademark of its respective owner.

What you get on Wilma

What changes on one agentic platform.

More native operations, one record.

Phone/IVR, EVV, and HR/payroll tracking are native — fewer separate tools to run alongside the EHR.

RCM without the percentage.

In-house revenue cycle is included in flat pricing, not gated behind a percent-of-claims tier.

Agentic AI, human-approved.

Notes drafted, claims scrubbed, work prepared within your rules — you approve every output.

Flat per-user, predictable.

One per-user price for the whole platform, independent of claims volume.

Pricing and reviews

Comparing Noteable pricing and reviews? Start with the buying questions.

Bottom-funnel buyers usually need three answers: what it costs, what real operators say after implementation, and whether the platform owns the workflow or depends on add-ons.

Pricing clarity

Wilma publishes flat pricing: Core is $30/user/month with a 10-licence minimum, so an account starts at $300/month, plus optional AI and Phone add-ons. Use that as the baseline when a Noteable pricing page or quote requires a sales process.

Review signals

When reading Noteable reviews, separate ease-of-use praise from operational outcomes: clean claims, authorization control, onboarding speed, support responsiveness, and whether teams still need extra tools.

Native vs integrated

The strongest reviews usually come when scheduling, notes, billing, data, EVV, phone, and AI share one record. Every separate vendor adds another support path and another place work can drift.

FAQ

Questions operators ask before they switch.

Is Wilma a good Noteable alternative?

How does pricing compare?

What does Noteable do well?

Does Wilma include a phone system and EVV? Does Noteable?

Do either run standardized assessments like VB-MAPP?

Can I migrate from Noteable to Wilma?

Is Wilma HIPAA compliant?

See the whole platform in 30 minutes.

Bring your hardest workflow. We'll show you Wilma end to end — and a price you can model on one line.

Evaluating the switch

What to check when the platform serves several disciplines

A multi-discipline behavioral health platform trades ABA depth for breadth. Whether that trade works depends entirely on how much of your revenue is ABA.

1How deep does the ABA layer actually go?Multi-discipline platforms model an encounter and a note well. ABA needs programs, targets, trial-level data, prompt levels, task analyzes scored per step, and authorization units that decrement as sessions are delivered. Ask to see each of those as a structured, reportable record rather than an attachment.Red flag: Program data stored as uploaded documents or free text.
2Does it bill ABA specifically?ABA billing is 15-minute units, ABA-specific CPT codes, payer modifier rules that differ between commercial and Medicaid, and concurrent-session rules. A generalist biller handles most of a claim and leaves the hard part as manual work that grows with volume.Red flag: Modifier logic you maintain per payer by hand.
3Does it handle supervision the way the requirement works?BACB supervision is a percentage of hours delivering services, recalculated monthly and moving whenever a technician picks up extra shifts. A generic staff-training module records meetings. Those are different things, and only one of them keeps a credential valid.Red flag: Supervision logged as a calendar entry with the percentage worked out by hand.
4Are you subsidising disciplines you do not practice?If you are wholly or mostly an ABA practice, part of what you pay for is capability for other service lines. That is fine if the ABA depth is there and poor value if it is not.Red flag: A feature list where most of the roadmap targets other disciplines.

Before you sign

Questions worth asking on the demo

Show me a task analysis scored step by step, as structured data.
How are ABA modifier rules maintained, and by whom?
Show me one technician's current-month supervision percentage, mid-month.
What share of your customers are ABA-only practices?
What is on the roadmap specifically for ABA in the next two quarters?

Glossary

The terms you will hear

Trial-level data: Recording each teaching trial individually with its outcome and prompt level, rather than a session-level summary. The unit ABA clinical decisions are actually made on.
Task analysis: A multi-step skill broken into component steps, scored per step. A single overall percentage hides the pattern that tells you what to change.
Supervisory period: The monthly window BACB supervision requirements are calculated within. Requirements are met per period and a shortfall cannot be made up later.
Concurrent session rules: Payer rules governing which ABA services may be billed for the same client at overlapping times, most often supervision alongside direct treatment.

Keep reading

Related guides on running an ABA practice — the same operation, from a different angle.