The complete guide to ABA data collection software. Trial-by-trial, frequency, duration, and interval data; offline mobile capture; real-time graphing and mastery; and data that drafts session notes — all on one platform.
Frequently asked questions
What is ABA data collection software?
ABA data collection software is the tool RBTs and BCBAs use to record clinical data during Applied Behavior Analysis sessions — trial-by-trial responding, frequency and duration of behaviors, interval recording, task analysis, and ABC data — then graph it, track mastery, and use it to drive treatment decisions. In an all-in-one platform like Wilma, that same data also drafts session notes and feeds billing, so it is captured once and reused everywhere.
What data types does Wilma support?
Wilma supports the full ABA data set: discrete-trial (trial-by-trial), frequency, rate, duration, latency, whole/partial/momentary interval recording, task analysis with step-level prompting, percent-correct, and structured ABC data. Targets and programs flow from the treatment plan so the data form matches the protocol.
Does Wilma work offline?
Yes. Data collection is offline-first — RBTs capture full sessions on phone or tablet with no connection (home therapy rooms, rural drives, clinic dead zones) and everything auto-syncs the moment a connection returns. No data is lost.
Does the data automatically graph?
Yes. Data graphs in real time as it is collected — cumulative records, rate graphs, trend lines, phase-change annotations, and per-target mastery. There is no export step and no warehouse delay. Wilma also proactively surfaces trends (for example a tact rate declining over three weeks) for the BCBA before the next session.
How does data collection connect to session notes?
With the AI add-on (+$20/user/month, layered on Core $30/user/month), Wilma drafts the session note directly from the data the RBT just collected — goals linked, progress captured, payer-aware language. The BCBA reviews and signs. Because the data is captured once, it also feeds billing and progress reporting, eliminating duplicate entry.
Is AI involved, and is it safe for clinical data?
AI drafts — humans decide. Wilma’s agentic AI turns collected data into note drafts and flags documentation gaps, but every clinical output requires BCBA review and sign-off before it is finalized or submitted. The underlying data is always the clinician’s; AI never changes a recorded data point.
How is supervision tracked?
BCBAs review the session’s collected data, leave coaching notes against it, and log the supervision in a tap. Wilma then counts it toward BACB hour and ratio requirements automatically, keeps the supervision note and attestation audit-ready, and surfaces coverage gaps before they break compliance.
How much does it cost?
Core is $30/user/month and includes full data collection, graphing, mastery tracking, and supervision logging. The AI add-on (+$20/user/month) layers data-grounded note drafting and documentation-gap detection. Most clinical teams run Core + AI ($50/user/month).
Can I migrate existing client data and graphs?
Yes. Active programs, historical data, and graphs transfer during onboarding so your BCBAs keep continuity of clinical decision-making from day one.
How does Wilma compare to standalone data collection tools like Motivity?
Standalone clinical tools collect data well but then require bolt-on scheduling, billing, and documentation systems that don’t share a database. Wilma is one platform — data collection, notes, scheduling, billing, and phone on a single record. See the Motivity comparison.
Is Wilma HIPAA compliant?
Yes. End-to-end encryption (AES-256 at rest, TLS 1.2+ in transit), role-based access, full audit logging on every PHI access, and BAAs standard with every customer agreement.