How long does migrating from CentralReach take?

Small practices are typically live in under a week; group and multi-location practices in one to two weeks. The variable is rarely the data — it is how much configuration you want rebuilt rather than carried across as-is.

What data transfers from CentralReach?

Clients and contacts, staff and credentials, schedules, authorizations and remaining units, clinical programs and historical data, documentation, and billing configuration. Migration is part of onboarding rather than a paid professional-services engagement.

What happens to open AR while I move?

Open claims stay where they were submitted until they adjudicate. The usual approach is to keep billing running in the old system for the tail of already-submitted claims while new sessions bill from Wilma, so nothing is re-keyed and no claim is submitted twice.

Do I have to stop seeing clients during the switch?

No. Sessions continue throughout. Data collection moves over on an agreed date, and scheduling is loaded ahead of it so no one loses a day.

What does Wilma cost compared with CentralReach?

Wilma is $30 per user per month, published, month-to-month. CentralReach is quote-only. For a comparable seat count and feature set, practices typically report Wilma is 20–40% less expensive.

Is there a contract or migration fee?

Month-to-month, and migration is included in onboarding. There is no separate implementation fee and no multi-year commitment required to get the published price.

Switching from CentralReach, with the price on the page.

$30 per user per month. Month-to-month. Migration from CentralReach included. Small practices go live in under a week.

Why Practices Switch

Three things every ABA practice has asked for. We shipped them.

Published price

$30 per user per month, on the website. Month-to-month. Migration from CentralReach is included in onboarding.

Agentic AI Chief of Staff

Wilma's AI doesn't just autocomplete a session note. She scrubs claims pre-submission, drafts notes from real-time data, flags documentation gaps, prepares renewal packets, and answers routine staff and client questions — every output pending human sign-off.

Team collaboration, native to every record

Threaded discussions on client records, treatment plans, and claims. @-mentions that route to the person responsible with context attached. Shared task queues by role. The parent portal is part of the same loop, not a separate inbox.

Side-by-Side

Wilma® vs CentralReach

Side-by-side on price, implementation, AI, collaboration, and the rest. Plus the questions your procurement team is going to ask — answered below.

Sourced from Wilma's published pricing page and publicly documented CentralReach customer reports. Updated April 2026.

CentralReach is a trademark of its respective owner; named here for identification only, and no affiliation or endorsement is implied.

Procurement FAQ

The questions your team is going to ask.

Five answers, written for the way your procurement actually works.

Read the full Wilma vs CentralReach comparison

All Twelve Workflows

Every workflow your practice runs. One price.

No tiers. No module catalog. Nothing of substance sold separately.

The Price

per user / month

In writing. Month-to-month. Migration included.

Every workflow in the Core platform
No tiers, no module catalog, no implementation fee
Migration from CentralReach included in onboarding
Export your data, any time

Optional add-ons, priced in plain sight: AI Chief of Staff +$20 · Native phone +$10

Book Your Demo

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Bring the questions your last vendor wouldn't answer in writing. We'll go in the order you'd actually ask them.

See Wilma run a real ABA day
The migration plan, drafted live
The arithmetic, if you want it

Reserve your demo.

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Keep reading

Related guides on running an ABA practice — the same operation, from a different angle.