The complete guide to ABA telehealth software. Connect Zoom, Teams, or Google Meet to live data collection, remote BCBA supervision, parent training, EVV scheduling, and telehealth-correct billing — all on one record.
Frequently asked questions
What is ABA telehealth software?
ABA telehealth software lets an Applied Behavior Analysis practice deliver and document sessions over video: the live call runs on your video tool (Zoom, Microsoft Teams, or Google Meet), and the software wraps it with live data collection, remote supervision, parent training, scheduling with EVV, and telehealth-correct billing. In an all-in-one platform like Wilma, all of that runs on the same client record as in-person care.
Does Wilma provide the video, or do I use my own?
You use your own. Wilma connects to the video tool you already run — Zoom, Microsoft Teams, or Google Meet — and generates the meeting link straight from the appointment, so you keep the HIPAA-configured video platform your practice already trusts. Wilma itself is HIPAA compliant end to end: AES-256 at rest, TLS 1.2+ in transit, role-based access, full audit logging, and BAAs with every customer agreement. The session, data, supervision, and billing all live on one record around that call.
Can RBTs collect data during a telehealth session?
Yes — the same as in person. RBTs and BCBAs capture trial-by-trial, frequency, and interval data live during the virtual session; she graphs it in real time and feeds the draft note. Telehealth does not mean a documentation downgrade.
How does remote supervision work?
You deliver supervision over your video tool instead of driving between sites, then log the session in Wilma. Wilma records the supervision mode (in-person or video conferencing), captures the supervision note and attestation, and tracks the hours against BACB requirements — surfacing shortfalls before they become an audit problem. Wilma documents and counts the supervision you provide; it does not host the call itself.
Does it handle telehealth billing correctly?
Yes. Telehealth has specific place-of-service codes, modifiers, and payer policies. Wilma encodes them and scrubs claims before submission (AI add-on), so a virtual session isn’t denied for a missing modifier. The signed telehealth note feeds the claim directly.
Can I run telehealth and in-person on one schedule?
Yes. Telehealth, in-clinic, and in-home sessions live on the same authorization-aware calendar, with integrated EVV and coverage handling across modalities.
Do parents/caregivers need special software?
No. Parent-training and caregiver-coaching sessions run over the same video tool; families simply join from the meeting link. Materials and session notes are kept on the client record.
How much does it cost?
Telehealth is part of Core ($30/user/month), which includes the video-tool connection, data collection, scheduling with EVV, and billing. The AI add-on (+$20/user/month) layers note drafting and claim scrubbing. Pricing is flat per user, not per client.