Built by operators who ran ABA clinics.

Telehealth that collects data and bills — not just a video call.

Q: What is ABA telehealth software?

ABA telehealth software lets an Applied Behavior Analysis practice deliver and document sessions over video: the live call runs on your video tool (Zoom, Microsoft Teams, or Google Meet), and the software wraps it with live data collection, remote supervision, parent training, scheduling with EVV, and telehealth-correct billing. In an all-in-one platform like Wilma, all of that runs on the same client record as in-person care.

Q: Does Wilma provide the video, or do I use my own?

You use your own. Wilma connects to the video tool you already run — Zoom, Microsoft Teams, or Google Meet — and generates the meeting link straight from the appointment, so you keep the HIPAA-configured video platform your practice already trusts. Wilma itself is HIPAA compliant end to end: AES-256 at rest, TLS 1.2+ in transit, role-based access, full audit logging, and BAAs with every customer agreement. The session, data, supervision, and billing all live on one record around that call.

Q: Can RBTs collect data during a telehealth session?

Yes — the same as in person. RBTs and BCBAs capture trial-by-trial, frequency, and interval data live during the virtual session; she graphs it in real time and feeds the draft note. Telehealth does not mean a documentation downgrade.

Q: How does remote supervision work?

You deliver supervision over your video tool instead of driving between sites, then log the session in Wilma. Wilma records the supervision mode (in-person or video conferencing), captures the supervision note and attestation, and tracks the hours against BACB requirements — surfacing shortfalls before they become an audit problem. Wilma documents and counts the supervision you provide; it does not host the call itself.

Q: Does it handle telehealth billing correctly?

Yes. Telehealth has specific place-of-service codes, modifiers, and payer policies. Wilma encodes them and scrubs claims before submission (AI add-on), so a virtual session isn’t denied for a missing modifier. The signed telehealth note feeds the claim directly.

Q: Can I run telehealth and in-person on one schedule?

Yes. Telehealth, in-clinic, and in-home sessions live on the same authorization-aware calendar, with integrated EVV and coverage handling across modalities.

Q: Do parents/caregivers need special software?

No. Parent-training and caregiver-coaching sessions run over the same video tool; families simply join from the meeting link. Materials and session notes are kept on the client record.

Q: How much does it cost?

Telehealth is part of Core ($30/user/month), which includes the video-tool connection, data collection, scheduling with EVV, and billing. The AI add-on (+$20/user/month) layers note drafting and claim scrubbing. Pricing is flat per user, not per client. Core has a 10-licence minimum, so accounts start at $300/month.

Your video tool launched from the schedule, real data captured live, BCBA supervision without the drive, and telehealth billed correctly — all on one record.

connected to the schedule: Zoom · Teams · Meet
data collected live: In-session
BCBA supervision: Remote
telehealth codes + EVV: Billed right

What is ABA telehealth software?

Deliver and document ABA over video — to the same standard as in person.

ABA telehealth software lets a practice deliver and document sessions over video: the call runs on your video tool — Zoom, Microsoft Teams, or Google Meet — while the software handles live data collection, remote supervision, parent training, scheduling with EVV, and telehealth-correct billing.

The trap is treating telehealth as a bolt-on video app disconnected from your practice software — data gets re-entered, billing modifiers get missed, supervision goes untracked. Wilma® connects your video tool to the same client record as in-person care, so a virtual session is captured, supervised, and billed to the same standard.

Connect your video tool to the schedule, chart, and data.

Wilma generates the meeting link from the appointment using the video tool you already use — Zoom, Microsoft Teams, or Google Meet — and opens the client’s chart, programs, and data sheet alongside it. No copy-pasting links, no re-entering data afterward, no separate place to track the session.

Your video tool

Zoom, Teams, or Google Meet — meeting link generated from the appointment.

Chart-side

Programs, BIP, and data sheet open next to the call.

One workflow

Join, deliver, collect, and document in one place.

Consent on file

Telehealth consent tracked against the client record.

Collect real data live — not from memory afterward.

RBTs and BCBAs capture trial-by-trial, frequency, and interval data during the telehealth session itself, just like an in-person session. The data graphs in real time and flows into the draft note — telehealth doesn’t mean a documentation downgrade.

Live capture

Full ABA data collection during the virtual session.

Real-time graphs

Progress and mastery update as the session runs.

Note from data

Session data drafts the note (AI add-on); BCBA signs.

Same standard

Telehealth documentation matches in-person quality.

Schedule virtual and in-person on one calendar — with EVV.

Telehealth, in-clinic, and in-home sessions live on the same authorization-aware schedule. Electronic Visit Verification captures the visit details payers require, and the scheduled service code stays aligned with what telehealth is authorized for.

One calendar

Virtual and in-person sessions managed together.

Built-in EVV

Visit verification aligned to state Medicaid rules.

Authorization-aware

Won’t schedule beyond authorized telehealth units.

Coverage handling

Callouts and reschedules absorbed across modalities.

Supervise remotely and track every hour — without the drive.

Deliver supervision over your video tool instead of driving site to site, then log it in Wilma. Wilma records whether supervision was in-person or remote, captures the supervision note and sign-off, and tracks the hours against BACB requirements — flagging shortfalls before they become a compliance problem. Parent-training and caregiver-coaching sessions are documented the same way on the client record.

Remote or in-person

Log supervision delivered over video conferencing or face-to-face.

Hours tracked to BACB

Supervision time tracked against BACB requirements, with shortfall alerts.

Notes & sign-off

Supervision notes and attestation captured on the record.

No windshield time

Supervise across sites without the drive between them.

Bill telehealth correctly — modifiers and place-of-service included.

Telehealth billing has its own rules: place-of-service codes, modifiers, and payer-specific telehealth policies. Wilma encodes them and scrubs claims pre-submission, so a virtual session doesn’t turn into a denial because of a missing modifier.

Telehealth modifiers

Correct POS and modifier sets applied per payer.

Pre-submission scrubbing

Gaps caught before the claim ships (AI add-on).

Payer policy aware

Telehealth coverage rules encoded by payer.

Note → claim

Signed telehealth note feeds billing directly.

Buyer's Checklist

Evaluating ABA telehealth software? Demand every line.

FAQ

Questions operators ask about ABA telehealth.

What is ABA telehealth software?

Does Wilma provide the video, or do I use my own?

Can RBTs collect data during a telehealth session?

How does remote supervision work?

Does it handle telehealth billing correctly?

Can I run telehealth and in-person on one schedule?

Do parents/caregivers need special software?

How much does it cost?

See telehealth that documents and bills itself.

Thirty minutes. We’ll run a virtual session end to end — data captured, note drafted, claim scrubbed.

Keep reading

Related guides on running an ABA practice — the same operation, from a different angle.